Azalea Neighborhood Association – Election Process
Election details are scattered across several sections of the bylaws. This document pulls everything together in one place, explains the process clearly, and does so in a way that’s fully consistent with the bylaws.
Like most nonprofits, our board structure and officer roles are designed to provide stability and continuity. The membership elects four board members, and the board itself may appoint additional directors to fill vacant seats. Once seated, the board of directors governs all business of the association, including selecting who will serve as president, vice president, treasurer, and secretary. This process is standard practice for nonprofit organizations — it prevents a sudden takeover by a small group and ensures the board remains steady, consistent, and accountable to the entire membership.
In accordance with the bylaws of the Azalea Neighborhood Association, Inc., an election is held at the Annual Meeting in December. Nominations for board member elections are taken at that meeting, and nominees must both live in the neighborhood and have been a member in good standing for at least two years.
Each membership household is allowed one vote and must be present at the meeting to vote.
Board Structure (up to 7 Members Total)
🟢 Elected Board Members (4 seats)
- Serve 2-year terms
- Terms are staggered so that two seats are up for election each year
🔵 President – appointed by the board after the annual election (2-year term, staggered opposite certain elected seats)
🔴 Vice-President – appointed by the board after the annual election (2-year term, staggered opposite certain elected seats)
⚪ Past President – the most recent President; serves until a new President is appointed
Current Board and Officers
🔵 President – Steve Elftmann (term expires this year)
🟢 Treasurer – Amy Elftmann (term expires this year)
🔴 Vice-President – Joelle McClure (term expires next year)
⚪ Past President – vacant (Dominick Griesi no longer lives in Azalea)
December 2025 Annual Meeting – Election Overview
🟢 Two elected board member positions are up for election, held by Amy Elftmann and Steve Elftmann.
- Amy Elftmann has the option of being nominated; Steve Elftmann is not running for re-election.
- Additional nominations will be accepted from the floor during the December meeting.
🟢 Two elected board positions not up for election (terms expire next year)
- Joelle McClure was appointed to one of the seats; term expires next year.
- Vacant seat.
🔵 President – This position carries a two-year term and will be filled by a Board appointment after the election. Steve Elftmann is not seeking re-appointment.
🔴 Vice-President – Joelle McClure (term expires next year)
⚪ Past President – Steve Elftmann has the option of accepting this position.
After the Election
Following the annual meeting, the new board meets to appoint officers (President, Vice-President, Secretary, Treasurer).
If an elected board member is appointed as President or Vice-President, their elected seat becomes vacant and may be filled by board appointment.
The board may also appoint members to fill vacancies or increase the size of the board, per the bylaws.
Nominee Requirements (per bylaws)
To be nominated for election to the board:
- Must be a member in good standing for at least two years
- Must live within the association boundaries
The Fact of the Matter: While our bylaws outline the election process, the simple truth is that the board currently has only three members, with four seats open. Eligible members may communicate their interest in a board vacancy to any board member for appointment to a vacant seat, subject to Board approval.
Members may request a copy of the bylaws by emailing azaleaassociation@yahoo.com.
